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| Version | User | Scope of changes |
|---|---|---|
| Mar 7 2008, 7:40 PM EST (current) | Anonymous | 1157 words added |
| Jul 17 2007, 9:45 AM EDT | simonm |
Changes
Key: Additions Deletions
2007-08 Chapter Strategic Plan
| Strategic Planning Fall 2007 Goals | |||||||||
| 11/18/2007 | |||||||||
| #1. Chapter Operations | |||||||||
| C. Bylaw Reform by February 24th 2008 | |||||||||
| Goal Statement: Replace current Bylaws with procedural bylaw/ massive reforms. | |||||||||
| Action Steps: | Who: | By When: | Potential Roadblocks: | Resources: | |||||
| 1. Form small committee take on this task | Shawn Grover | 1/6/2008 | Barriers: Limited time at chapter meeting | We Have: | |||||
| 2. Gather Current bylaws | Jeff Aho | 1/6/2008 | Plan: Do discussion via email and in exec. | We Need: | |||||
| 3. Make modifications | Comittee | 2/14/2008 | Our Procument Plan: | ||||||
| 4. Send to executive | Shawn Grover | 1/20/2008 | |||||||
| 5. Vote in at chapter | Chapter | 1/24/2008 | |||||||
| D. Centralize Brother's contact information into one location ASAP. | |||||||||
| Goal Statement: Centralize Brother's contact information into one location | |||||||||
| Action Steps: | Who: | By When: | Potential Roadblocks: | Resources: | |||||
| 1. Collect current contact information | Tribune | updated constantly | We Have: | ||||||
| 2. Post contact information | Tribune | 1/30/2008 | We Need: | ||||||
| 3. Confirm information | Tribune | updated constantly | Our Procument Plan: | ||||||
| E. Various Optimist Club Buisness | |||||||||
| Goal Statement: | |||||||||
| Action Steps: | Who: | By When: | Potential Roadblocks: | Resources: | |||||
| 1. Hold a meeting with Optimist International | Br. Spahich | 11/18/2007 | Barriers: -knowing roles of parallel organizations -communication of information | We Have: | |||||
| 2. Pay Optimist Club | Quaestor | 12/31/2007 | Plan: - Communicate with Optimist International - put information on wiki | We Need: | |||||
| 3. Update Active Term Roster | Jeff Aho | 11/20/2007 | Our Procument Plan: | ||||||
| 4. Get and put optimist banner at events | ??? | Every event after we join | |||||||
| 5. Complete Schedule of what needs to happen | Optimist Secretary | 12/30/2007 | |||||||
| F. Officer Transition | |||||||||
| Goal Statement: To ease the Officer transfer from term to term | |||||||||
| Action Steps: | Who: | By When: | Potential Roadblocks: | Resources: | |||||
| 1. Get current officers to describe job | Current Officers | 12/3/2007 | Barriers: -officer apathy - developing standard template | We Have: | |||||
| 2. Design standard template for documentation | Pro Consul / Webmaster | 1/31/2008 | Plan: -workshop to educate? officers (last exec) - public ??? | We Need: | |||||
| 3. Identify problems each Officer is having | Pro Consul | 2/28/2008 | Our Procument Plan: | ||||||
| 4. Integrate template to wiki/internal | Webmaster | 3/31/2008 | |||||||
| G. Chapter Position Reform | |||||||||
| Goal Statement: Eliminate redundant chapter positions | |||||||||
| Action Steps: | Who: | By When: | Potential Roadblocks: | Resources: | |||||
| 1. Collect officer roles | Shawn Grover | 12/3/2007 | Barriers: -fear of change | We Have: | |||||
| 2. Form Committee | Shawn Grover | Start of term | Plan: -leadership by example | We Need: | |||||
| 3. Review roles and see overlap | Committee | Once per term | Our Procument Plan: | ||||||
| #2. Recruitment | |||||
| A. To have 18 initiates from September 2007 to September 2008 | |||||
| Goal Statement: To have 18 initiates from September 2007 to September 2008. | |||||
| Action Steps: | Who: | By When: | Potential Roadblocks: | Resources: | |
| 1. Every Brother bring 2 people to every rush event | All brothers | every rush period | Barriers: | We Have: | |
| 2. Issue 20 bids during Winter | Jon Ronding | 1/6/2008 | Plan: | We Need: | |
| 3. To have 12 bids issued during spring 2008 | Recruitment Chair | Spring 2008 term | Our Procument Plan: | ||
| B. Recruitment Education Refresher | |||||
| Goal Statement: Have a Recruitment Education Refresher every recruitment period. | |||||
| Action Steps: | Who: | By When: | Potential Roadblocks: | Resources: | |
| 1. Have an agenda set and person organizing it by the end of each term | Jon Rounding/ Recruitment Chair | 12/3/2007 | Barriers: | We Have: | |
| 2. Find 3 separate dates & contact Dan Weber about booking | jon | before rush period | Plan: | We Need: | |
| 3. Finalize guests & send invites, materials and date | Jon | 12/3/2007 | Our Procument Plan: | ||
| 4. Hold Refresher | Recruitment chair | on determined date | |||
| C. Early Rush event planning | |||||
| Goal Statement: Have events planned & dates set by the end of preceding term. | |||||
| Action Steps: | Who: | By When: | Potential Roadblocks: | Resources: | |
| 1. Have a draft and budget presented to exec | Jon Rounding/ Recruitment Chair | 11/28/2007 | Barriers: | We Have: | |
| 2. Have the days set and people organizing events | Jon | 1/4/2008 | Plan: | We Need: | |
| 3. Present to chapter | Jon | 12/3/2007 | Our Procument Plan: | ||
| 4. Set up Facebook events | Jon/organizers | ||||
| #3. Brotherhood | ||||
| A. Improve transition from new initiate to Brother | ||||
| Goal Statement: Improve transition from new initiates to brothers. | ||||
| Action Steps: | Who: | By When: | Potential Roadblocks: | Resources: |
| 1. New Brother packages including: introduction on what brother responsibilities are, mailing list & internal website instructions | webmaster, pro consul levi? cip? | asap | Barriers: | We Have: |
| 2. Present new initiates with package. | Pro Consul, Magister | post initiation | Plan: | We Need: |
| 3. Create new website | Website committee | asap | Our Procument Plan: | |
| B. Increase house activity | ||||
| Goal Statement: Increase house activity | ||||
| Action Steps: | Who: | By When: | Potential Roadblocks: | Resources: |
| 1. Create a Huge, Nice looking list of all mandatory brotherhood events (house clean ups, rush, w&c, Beer pong, I-ball, 1 Big theme party, Inter-Greek Philanthropy). | in house brothers | 1/4/2008 | Barriers: | We Have: |
| 2. Display in prominently in house (kitchen) & possibly combine with proposed philanthropy board (Social/Greek/Philanthropy: C.) | in house brothers | 1/4/2008 | Plan: | We Need: |
| Our Procument Plan: | ||||
| C. Increase brother participation in pledge class | ||||
| Goal Statement: Increase brother participation in pledge class | ||||
| Action Steps: | Who: | By When: | Potential Roadblocks: | Resources: |
| 1. Publish pledge class times on website ant through email | magister | 1/4/2008 | Barriers: | We Have: |
| 2. Call for all on term brothers to attend at least one pledge class per term | all brothers | 1/4/2008 | Plan: | We Need: |
| Our Procument Plan: | ||||
| #4. Social/Greek/Philanthropy | ||||
| A. Organize Social comittee | ||||
| Goal Statement: To organize a the duties and structure of future social comittees | ||||
| Action Steps: | Who: | By When: | Potential Roadblocks: | Resources: |
| 1. Social Chair is elected and is responsible for: budgeting, invitations and macro-organizing (date and time) | chapter | 1/4/2008 | Barriers: | We Have: |
| 2. Social Chair appoints 2 assistant social chairs responsible for: specific events/tasks assigned to them | Social chair | 1/4/2008 | Plan: | We Need: |
| Our Procument Plan: | ||||
| B. Brotherhood Meals prepared by rotating groups of Brothers | ||||
| Goal Statement: Meal provided and Cleaned up before every chapter meeting by different teams of brothers | ||||
| Action Steps: | Who: | By When: | Potential Roadblocks: | Resources: |
| 1. Groups decided by the following equation: group size = (# activities in term) / (# weeks in term) | Social committee | 1/4/2008 | Barriers: Differing brother schedules | We Have: |
| 2. Choose every Nth brother for group where N is the number of weeks per term. | Social committee | 1/4/2008 | Plan: In the event that a brother can't make it, he must "tag off" with another brother | We Need: |
| 3. Inform brothers of group placements so they can plan accordingly | Our Procument Plan: | |||
| C. Philanthropy Bulletin Board updated bi-weekly | ||||
| Goal Statement: Establish a Philanthropic Bulletin Board | ||||
| Action Steps: | Who: | By When: | Potential Roadblocks: | Resources: |
| 1. Set up board in public house location. Possibly joined with Huge list of events (Brotherhood: B.) | PR Chair | 1/4/2008 | Barriers: Clutter and poor management | We Have: |
| 2. Manage Board. Board Should include: sign ups, contact info for organizer. | PR Chair | bi-weekly | Plan: Items should be posted at least a week prior to the events time and taken down after they occur | We Need: |
| Our Procument Plan: | ||||
| D. 1 Inter-Greek Games night per term | ||||
| Goal Statement: Have one inter-Greek "fun"-draiser with proceeds going to charity | ||||
| Action Steps: | Who: | By When: | Potential Roadblocks: | Resources: |
| 1. Event decided and details worked out | Social Committee | 1/4/2008 | Barriers: | We Have: |
| 2. Hold event. | Social Committee | mid-late term | Plan: | We Need: |
| Our Procument Plan: | ||||
