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2007-08 Chapter Strategic Plan
Strategic Planning Fall 2007 Goals
11/18/2007


















#1. Chapter Operations
C. Bylaw Reform by February 24th 2008
Goal Statement: Replace current Bylaws with procedural bylaw/ massive reforms.
Action Steps: Who: By When: Potential Roadblocks: Resources:




1. Form small committee take on this task Shawn Grover 1/6/2008 Barriers: Limited time at chapter meeting We Have:




2. Gather Current bylaws Jeff Aho 1/6/2008 Plan: Do discussion via email and in exec. We Need:




3. Make modifications Comittee 2/14/2008
Our Procument Plan:




4. Send to executive Shawn Grover 1/20/2008






5. Vote in at chapter Chapter 1/24/2008
















D. Centralize Brother's contact information into one location ASAP.






Goal Statement: Centralize Brother's contact information into one location








Action Steps: Who: By When: Potential Roadblocks: Resources:




1. Collect current contact information Tribune updated constantly
We Have:




2. Post contact information Tribune 1/30/2008
We Need:




3. Confirm information Tribune updated constantly
Our Procument Plan:














E. Various Optimist Club Buisness






Goal Statement:






Action Steps: Who: By When: Potential Roadblocks: Resources:




1. Hold a meeting with Optimist International Br. Spahich 11/18/2007 Barriers: -knowing roles of parallel organizations -communication of information We Have:




2. Pay Optimist Club Quaestor 12/31/2007 Plan: - Communicate with Optimist International - put information on wiki We Need:




3. Update Active Term Roster Jeff Aho 11/20/2007
Our Procument Plan:




4. Get and put optimist banner at events ??? Every event after we join






5. Complete Schedule of what needs to happen Optimist Secretary 12/30/2007
















F. Officer Transition








Goal Statement: To ease the Officer transfer from term to term






Action Steps: Who: By When: Potential Roadblocks: Resources:




1. Get current officers to describe job Current Officers 12/3/2007 Barriers: -officer apathy - developing standard template We Have:




2. Design standard template for documentation Pro Consul / Webmaster 1/31/2008 Plan: -workshop to educate? officers (last exec) - public ??? We Need:




3. Identify problems each Officer is having Pro Consul 2/28/2008
Our Procument Plan:




4. Integrate template to wiki/internal Webmaster 3/31/2008
















G. Chapter Position Reform








Goal Statement: Eliminate redundant chapter positions






Action Steps: Who: By When: Potential Roadblocks: Resources:




1. Collect officer roles Shawn Grover 12/3/2007 Barriers: -fear of change We Have:




2. Form Committee Shawn Grover Start of term Plan: -leadership by example We Need:




3. Review roles and see overlap Committee Once per term
Our Procument Plan:




#2. Recruitment
A. To have 18 initiates from September 2007 to September 2008
Goal Statement: To have 18 initiates from September 2007 to September 2008.
Action Steps: Who: By When: Potential Roadblocks: Resources:
1. Every Brother bring 2 people to every rush event All brothers every rush period Barriers: We Have:
2. Issue 20 bids during Winter Jon Ronding 1/6/2008 Plan: We Need:
3. To have 12 bids issued during spring 2008 Recruitment Chair Spring 2008 term
Our Procument Plan:
























B. Recruitment Education Refresher




Goal Statement: Have a Recruitment Education Refresher every recruitment period.
Action Steps: Who: By When: Potential Roadblocks: Resources:
1. Have an agenda set and person organizing it by the end of each term Jon Rounding/ Recruitment Chair 12/3/2007 Barriers: We Have:
2. Find 3 separate dates & contact Dan Weber about booking jon before rush period Plan: We Need:
3. Finalize guests & send invites, materials and date Jon 12/3/2007
Our Procument Plan:
4. Hold Refresher Recruitment chair on determined date




















C. Early Rush event planning




Goal Statement: Have events planned & dates set by the end of preceding term.
Action Steps: Who: By When: Potential Roadblocks: Resources:
1. Have a draft and budget presented to exec Jon Rounding/ Recruitment Chair 11/28/2007 Barriers: We Have:
2. Have the days set and people organizing events Jon 1/4/2008 Plan: We Need:
3. Present to chapter Jon 12/3/2007
Our Procument Plan:
4. Set up Facebook events Jon/organizers




#3. Brotherhood
A. Improve transition from new initiate to Brother
Goal Statement: Improve transition from new initiates to brothers.
Action Steps: Who: By When: Potential Roadblocks: Resources:
1. New Brother packages including: introduction on what brother responsibilities are, mailing list & internal website instructions webmaster, pro consul levi? cip? asap Barriers: We Have:
2. Present new initiates with package. Pro Consul, Magister post initiation Plan: We Need:
3. Create new website Website committee asap
Our Procument Plan:















B. Increase house activity
Goal Statement: Increase house activity
Action Steps: Who: By When: Potential Roadblocks: Resources:
1. Create a Huge, Nice looking list of all mandatory brotherhood events (house clean ups, rush, w&c, Beer pong, I-ball, 1 Big theme party, Inter-Greek Philanthropy). in house brothers 1/4/2008 Barriers: We Have:
2. Display in prominently in house (kitchen) & possibly combine with proposed philanthropy board (Social/Greek/Philanthropy: C.) in house brothers 1/4/2008 Plan: We Need:




Our Procument Plan:




















C. Increase brother participation in pledge class
Goal Statement: Increase brother participation in pledge class
Action Steps: Who: By When: Potential Roadblocks: Resources:
1. Publish pledge class times on website ant through email magister 1/4/2008 Barriers: We Have:
2. Call for all on term brothers to attend at least one pledge class per term all brothers 1/4/2008 Plan: We Need:




Our Procument Plan:
#4. Social/Greek/Philanthropy
A. Organize Social comittee
Goal Statement: To organize a the duties and structure of future social comittees
Action Steps: Who: By When: Potential Roadblocks: Resources:
1. Social Chair is elected and is responsible for: budgeting, invitations and macro-organizing (date and time) chapter 1/4/2008 Barriers: We Have:
2. Social Chair appoints 2 assistant social chairs responsible for: specific events/tasks assigned to them Social chair 1/4/2008 Plan: We Need:




Our Procument Plan:















B. Brotherhood Meals prepared by rotating groups of Brothers
Goal Statement: Meal provided and Cleaned up before every chapter meeting by different teams of brothers
Action Steps: Who: By When: Potential Roadblocks: Resources:
1. Groups decided by the following equation: group size = (# activities in term) / (# weeks in term) Social committee 1/4/2008 Barriers: Differing brother schedules We Have:
2. Choose every Nth brother for group where N is the number of weeks per term. Social committee 1/4/2008 Plan: In the event that a brother can't make it, he must "tag off" with another brother We Need:
3. Inform brothers of group placements so they can plan accordingly


Our Procument Plan:




















C. Philanthropy Bulletin Board updated bi-weekly
Goal Statement: Establish a Philanthropic Bulletin Board
Action Steps: Who: By When: Potential Roadblocks: Resources:
1. Set up board in public house location. Possibly joined with Huge list of events (Brotherhood: B.) PR Chair 1/4/2008 Barriers: Clutter and poor management We Have:
2. Manage Board. Board Should include: sign ups, contact info for organizer. PR Chair bi-weekly Plan: Items should be posted at least a week prior to the events time and taken down after they occur We Need:




Our Procument Plan:










D. 1 Inter-Greek Games night per term
Goal Statement: Have one inter-Greek "fun"-draiser with proceeds going to charity
Action Steps: Who: By When: Potential Roadblocks: Resources:
1. Event decided and details worked out Social Committee 1/4/2008 Barriers: We Have:
2. Hold event. Social Committee mid-late term Plan: We Need:




Our Procument Plan:





















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